City of Millbrook
Ordinance
RENTAL OF CITY-OWNED BUILDINGS
Sec. 2-241. Generally.
The city owns and operates three buildings which may be rented by the public. These buildings are referred to as the
Millbrook Civic Center, the Memorial Center, and the Legacy Park Building, collectively referred to as public buildings, or
buildings.
Sec. 2-242. Scheduling; reservations; user's agreement; payment
of fees and deposit.
(a) The office of city clerk shall
schedule the use of the public buildings and shall arrange for a responsible party to assume this duty during his temporary
absences.
(b) Any person, firm, church, club,
or organization may arrange for reserving any building either in person, or by calling the administrative office.
(c) When possible, priority will
be given to residents of the city, except rental of the Memorial Center, for which residents of the Town of Coosada shall
be given equal priority.
(d) A responsible person at least
21 years of age must sign a user's agreement and pay necessary fees and deposit before using the center.
Sec. 2-243. Security deposit required; use.
A security is required, in the amounts shown in section 2-244. This deposit shall be returned to the user on demand
provided all conditions specified herein have been satisfied. The director of parks and recreation, or person he may designate,
shall inspect the facility for compliance. Noncompliance with the conditions specified herein shall be prima-facie evidence
that the damage was caused by the user and the security deposit shall be used for its repair. The use of the security deposit
for repair of damages does not preclude the city from seeking additional compensation from the user should the damage exceed
the amount of deposit.
Sec. 2-244. Basic rental fees.
The following fees shall apply and such fees shall be deposited in the city's general fund:
1) Civic Center
a. For
use of the entire building with or without use of the kitchen
Monday – Thursday
$300.00
Friday – Sunday
$500.00
b. For
use of the small meeting room and kitchen: $200.00
c. For
use of the small meeting room only: $100.00
2)
Memorial Center: $200.00 and a security deposit of $100.00
3)
Legacy Park Building: $100.00 and a security deposit of $50.00
Sec. 2-245. Other fees.
There is a service charge of $25.00 for use of any audio/visual equipment and/or internet and/or local network usage.
Sec. 2-246. Exemptions from security deposit and fees.
(a) No security deposit or fee shall
be charged to civic clubs who desire to utilize these buildings. However, they remain responsible for the actual cost of repair
for any damage caused during their use of the facility.
(b) Civic clubs include, but are
not limited to: the Millbrook Men's Club, the Garden Club, the Millbrook Area Chamber of Commerce, the Boy Scouts of America,
Campfire Girls, neighborhood watch groups, homeowners' associations and fraternal organizations such as Kiwanis, Rotary, Lions,
BPOE and the like. Other organizations may be exempted at the discretion of the mayor.
(c) In general, exempted organizations
may not use the buildings free of charge on Fridays, Saturdays or Sundays. However, use may be granted if notice is received
by the parks and recreation director between 1:00 p.m. Wednesday and 4:00 p.m. Friday for the upcoming weekend, and a vacancy
exists.
(d) Any club may lose its exempted
status for violation of any rule or procedure specified herein. The director shall maintain a current list of exempted clubs
and shall notify any club if they are removed from exempted status and the reason therefor. Once notified of their removal,
the organization may request a hearing before the mayor within ten calendar days of receipt of removal.
Sec. 2-247. Hours of operation.
The buildings shall be available from 8:00 a.m. to 11:00 p.m. daily.
Sec. 2-248. Cleanliness.
(a) Any group utilizing the buildings
shall insure that it and the surrounding area are clean and free of any trash after each use. All debris and rubbish must
be removed from the building and emptied in the container provided for this purpose. The interior of the building, including
the bathrooms and kitchen areas, shall be left in a clean condition. Furniture shall be returned to their original locations.
Should it be necessary for city personnel to perform any cleaning activity, the security deposit shall be forfeited and additional
costs may be assessed against the user to cover the cost of such clean-up.
(b) No items shall be affixed to
the walls, ceilings or fixtures.
Sec. 2-249. Commercialism.
The buildings shall not be used to sell any product or service the proceeds of which are to be used for the personal
gain of one or more individuals, groups, organizations, or businesses. This in no way is intended to forbid their use for
fund raising projects of any civic organization, nor for activities with mass public appeal such as gun and knife shows, theatrical
performances, etc. Any questions concerning the use of the buildings shall be resolved by the city council.
Sec. 2-250. Conduct.
While utilizing the buildings, all persons shall conduct themselves in a proper and orderly manner. Should any person
complain about the loud music or conduct of any group using the center, a member of the city police department shall immediately
notify the user of the complaint. Should the offending activity continue, the users shall be ordered to leave immediately
and the security deposit shall be forfeited. Any illegal activities shall result in the renters being required to leave the
premises, and forfeiture of all security deposits and rental payments, and may result in arrest.
Sec. 2-251 Use of Alcohol
There is no additional charge
when alcohol is available at a function, but an approved security guard must be present at all times. The Millbrook Police Department will provide security unless other arrangements have been made and approved
by the Millbrook Police Chief. The cost for security from the Millbrook Police
Department will be $25.00 per hour with a minimum of four (4) hours. If alcohol
or evidence of alcohol is found on the premises during or after a scheduled rental without prior notification, the deposit
will be forfeited.
Contact City Hall, 285-6428, to reserve a city owned facility or for additional information.
