The scheduling process requires the collection and distribution of information. I need to collect information on teams to be able to provide the information to others when they need it. The paperwork shown in currently used. The format of the information appearing on the forms can be modified to suit your organizations needs.
This team declaration form is used to shown any information I have on your teams from the previous year and allow you to update the information. Conflicts are used to block placement of games that would interfere with other activities. The start time for the conflict is the start time of the activity which would prevent the team from playing a game. You then specify the length of the activity. There is a bar chart in the sheet below shows the conflict in black in the conflict in gray slashes. Conflict updates should be made whenever they come up if I'm involved in reschedules, because you never know if your opponent will want the game changed.
Games are usually played somewhere so the next sheet presents starting times for games in your facility. If I have the information from last year, I manipulate to bring it forward to this year. This sheet shows what I have recorded for your facility.
Based upon the proposed Division in the Team Declaration Worksheet, the teams in the league will be printed on the sheet below to show where organizations have decided the teams will play. A sheet will be printed for the organization if the organization has the team in the Group. Teams a grouped by a category where ability differentiates the level of play. The organization chooses to method to reconcile the split of teams with the desires of the organizations involved.
After the divisions are decided and all the game times have been updated, the scheduling process begins and the following documents are produced:
The bottom of the score sheet usually contains instructions on where the score sheet is to be sent after completion. This form usually gets the most changes because the requirements of each league for gathering information regarding game play is quite different.
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Last Updated: December 21, 2003