Artists' Responsibilities

• All artists were invited to this show because of the quality of their work. Please maintain this quality by showing only work that you are proud to put your signature on. The Spicewood Arts Society wants this show to become a well-attended annual event. Quality art and artists will certainly make this goal more attainable, and provide an even better market for your art.
• All application materials (form, pictures, artist's statement, fees) must be received by the deadline, May 15, 2006
• Booths may be shared by 2 artists if both are accepted independently, and both are present during show hours. The booth fee will be $TBD, however only one will be included in publicity. If both artists want names, pictures etc., the fee will be $120
• Accepted artists must provide a brief artist's statement (<100 words). Excerpts of this material as well as the photographs provided for the judging process may be used in publicizing this event and at the time of the live art auction.
• Attendance: The artist must personally be in attendance during all show hours - Auction items must be delivered by 10/13/2006. Your attendance at the auction on Friday, 10/20/2006 is encouraged.
• Auction item(s) must have a retail value of at least $100.00
• There will be a minimum price on auction items.
• Spicewood Arts Society will retain 60% of the selling price and 40% will go to the artist The artist may bid on her/his own item(s).
• Items not sold at the auction will be returned to the artist
• The auction will be held for Spicewood Arts Society members, sponsors and invited guests at the from 7 - 9:30 PM with all auction items prominently displayed. There will be background live music, wine and food. At 9:00 PM, the live auction will begin.
• Set up must be complete by 5:00 PM Friday. Setup for the show will begin at 9:00 AM on Friday, the 20th. If you need more setup time, please notify us.
• Personnel will be on site Saturday night, and we will have a lockup room for high value items.
• Remember that if you have chosen a stall, that you will not have to set up a tent or shelter, so, setup may not take as long as usual.
• Breakdown no earlier than 4 PM on Sunday
• Each artist will be responsible for collecting 0.0625 sales tax and must have a sales tax permit in the stall
• When you arrive, please go to the festival information table to receive your booth assignment and for any questions you may have about unloading, setup, and parking. The entrance to the grounds will be clearly marked at the highway. Drive back to a gate marked as Artist's Entrance, park temporarily until you get your assignment and instructions. You will be shown where to park once you unload.

Advertising:

• We will provide post cards with show information for mailing to your customers. Each card will contain event information. You should plan for first class postage as the cards may require the post office's "flats" rate due to card size.
• Our direct mail/email list includes > 800 individuals known to be interested in the arts
• We will get on as many community calendars in the printed, radio, internet, and art organizations as possible. Any suggestions will be helpful.
• We will be advertising in local print media
• There will be multiple banners in strategic locations for a few weeks prior to the event
• Promotional material will be placed in local stores, banks, galleries, etc
• The event will be extensively advertised in the Spicewood area as well as Austin, Bee Caves, and Marble Falls areas

Liability

• The Spicewood Arts Society or event volunteers are not responsible or liable for any theft or damage of items being displayed by the artist, and will be held harmless by the artist in the event of any loss or destruction to the art
• Personnel will be on site Saturday night, but we are still not liable for theft or damage.

Artist selection process:

• Only fine art will be considered.
• The artist must produce all items - no reselling will be allowed.
• Media to be considered: ceramics, digital art, drawing/pastel, fiber decorative, fiber wearable, glass, graphics/printmaking, jewelry, metalwork, painting, photography, sculpture, 3-D mixed media, 2-D mixed media, watercolor, woodwork.
• The primary factor in selection will be quality.

Withdrawal from Participation

• If you are accepted and agree to participate and then find it necessary to withdraw, partial refunds will be provided as follows:
  • Withdrawal notice on or prior to July 20, 2006, full refund
  • Withdrawal after July 20, 2006 and on or before September 23, 2006, $50.00 refund
  • Withdrawal on or after September 23, 2006, no refund

Bad Weather

The stalls and walkway are reasonably covered, so the event will proceed in the case of rain showers. If there is very severe weather making the event unsafe or making parking impossible without damaging the property, the event will be cancelled. The organizing committee will make the decision regarding cancellation on Saturday and Sunday mornings. No refunds will be given.

Stalls

Each stall measures approximately 12' x 12'. The floor surface is flat and covered with sawdust, so setting up tables, hanging walls should be simple. There is a light bulb in each stall and electric is available.

You should plan to bring additional lighting.

You will be able to hang things from the rafters with twine/rope. Please no nails, screws, hooks etc will be permitted.

There is also space (covered) outside each stall where you can hang items or set up on a narrow table.

Tent Sites

Tent sites will be reasonably flat,on grass and be approximately 12 x 12.

Electricity will be provided to tent sites.

• Phone: 512-264-3022
• email: SASArts@earthlink.net